Calcutta Kids is committed to the collection and use of data in order to provide beneficiaries with the most effective and efficient services and care possible. We now have electronic data on women and children dating from November 2009, and have been working hard to not simply collect data, but be an organization that uses our data effectively.
We have been particularly pleased with our use of data relating to immunizations. In earlier years, the name of each child and the immunization he or she received was simply recorded in a notebook. One of our volunteers spent three weeks sorting out the immunization history and requirements for each child. We now have a protocol followed during each immunization session including protocol for recording information directly into the database. Each week, we are able to print out an accurate list of children that are due for immunizations. This list takes into account the age of each child and the previous immunization history, to assure that 1) no child is getting an immunization before he or she is ready; 2) no child is getting a second or third dose too close to the previous dose; and 3) no child is having an immunization after he or she has passed the age when the immunization is viable. No one falls through the cracks!
A second example is the database used at the Calcutta Kids Diarrhea Treatment Center, which not only helps with tracking individual patient data and center level indicators and statistics, but actually helps with the clinical patient care. The CKDTC database automatically calculates the level of dehydration of each patient based on WHO guidelines, and the weight-for-age z-score (a measure of underweight). The database alerts staff when a patient is in need of a check-up or when other action is needed.
While we currently have local databases, we hope in the future, with help from the Jolkona Foundation, to move to a web-based system that will allow for multi-user input and extraction from separate locations.